Overview:    

Do you love events and exciting, hands-on learning? If so, this position could be yours!

The Museum is seeking an experienced full-time Events & Development Manager to support a range of special events designed for visitors, donors, and adults-only After Hours events for visitors 21+. In this position, you will work a Monday-Friday core schedule, with flexibility to work a weekend or evening around museum events.

Qualifications:    

You’re an ideal candidate if you are enthusiastic and passionate about learning, have 3+ years managing a variety of events, successful experience securing and managing event sponsors, and previous experience working in non-profit development. As an accomplished project manager, you are a great multi-tasker, able to track numerous details at once, problem-solve under pressure, and meet competing deadlines. Other qualities we are looking for include:

• Experience in effectively managing budgets with strong analytical skills, accuracy, and attention to detail.

• Must maintain strict confidentiality of sensitive information.

• Ability to work both independently and collaboratively in a team environment and have prior experience supervising staff and volunteers.

• Proficiency with event and development software such as Greater Giving, CRM applications such as Altru or Raiser’s Edge, plus MS Office software, Zoom, and project management software such as Asana.

Job Responsibilities:    

As a member of the Museum’s Development team, the Events & Development Manager:

• Works directly with the Senior Development Manager and reports to the Development Director.

• Aligns event goals with the broader, strategic fundraising goals and mission of the organization, ensuring events are fully maximized for the fundraising and sponsorship potential.

• Works with multiple Museum departments, educators, partners, and stakeholders to manage all aspects of Museum special events for visitors including Spring Break Weeks, Summer Splash! a summer-long Festival, Pet Parade, Noon Year’s, Boo Bash, Ice Adventures, and adults-only Museum After Hours events, among others.

• Manages the Museum’s signature fundraising event the Summer Splash! Gala, as well as various donor events, and supports the Private Events Coordinator.

• Manages all aspects of events including planning, themes, interdepartmental coordination, budgeting, logistics, communications, staffing, committees, volunteers, on-site management, and evaluation.

• Identifies, cultivates, and stewards event sponsors in conjunction with the Senior Development Manager.

• In coordination with the Senior Development Manager, manages procurement, tracking, promotion and in person and digital display of auction items.

• Negotiates contracts, discounts and in-kind contributions with event vendors including catering, breweries and wineries, entertainment, AV, videographers, and other similar support companies.

• Works with Development leadership to create and monitor budgets and prepares comprehensive analysis of events, live and silent auction performance, raise the paddle contributions, etc.

• Work with the Communications team to develop promotional materials, PowerPoints, videos, branding, advertising, and digital strategy for events.

• Prepares detailed advance sheets identifying responsibilities for each department and various contractors, working cooperatively with facilities and operations for set-up, tear-down and staffing logistics.

• Serves as on-site point of contact during events and provides training to staff and volunteers as needed.

• Supports board member solicitations, stewardship, and event planning.

• Completes post-event wrap-up including evaluation of all event elements, recommendations for improvement, donor reports and acknowledgements, and reconciliation of budget and vendor payments.

• Works with development staff to ensure accurate financial coding and gift acknowledgment throughout the year.