Overview:    

The Business Manager is a reliable, self-starting professional who is fully responsible for completing all day-to-day financial and administrative management tasks and helping The Iowa Children’s Museum (The ICM) set and achieve long-range goals. This important work is carried out in tandem with the executive director, finance/executive committee, board of directors, and fellow members of the staff leadership team. The Business Manager handles all daily accounting work for an organization with an annual budget of roughly $1.9M, completes month-end financial reports for board review, and coordinates the organization’s annual financial audit. In coordination with the ED and other staff leaders, the BM also manages various administrative functions within the organization, builds and maintains important external relationships, and supports broader organizational initiatives as needed.

Qualifications:    

College degree in relevant field (or equivalent combination of experience/training which allows individual to perform key duties) is required.

Minimum of 3 years in accounting/finance/business administration/HR or related field is required. Past experience in a non-profit environment is a plus, but not required.

Demonstrated ability to plan, execute and lead.

Excellent written and verbal communication, interpersonal, and customer service skills required.

Detail-oriented, results-driven, self-motivated, responsible and dependable.

Strong computer skills required. Substantial experience with QuickBooks (or other similar accounting software) required. Additional experience with database management is a plus.

Highly organized and capable of juggling multiple priorities, projects and deadlines.

Flexibility and a strong spirit of teamwork, as well as enthusiasm about working in a children’s museum environment, are essential.

Job Responsibilities:    

Accounting/Financial Management:

Works as a “one-person shop” bookkeeping operation, completing all daily and weekly accounting tasks

Manages accounts payable, accounts receivable and the creation of all financial reports for organization, in alignment with all generally accepted non-profit accounting principles.

Assists in the management of all banking relationships; reconciles bank statements monthly; coordinates monthly/quarterly reconciliation between accounting and donor management software.

Provides critical input to board of directors and the executive director on annual organizational budget; manages the process of drafting, approving and making mid-year adjustments to budget document.

Coordinates all activities related to organization’s annual independent financial audit.

Ensures that The ICM remains transparent and fully compliant in all aspects of its financial “life” including, but not limited to, the organization’s use of restricted funds, various local and federal grant programs, and as the fiscal sponsor for certain mission-aligned initiatives.

HR/Administration:

Works with director of museum operations to on-board new employees; coordinates with third party payroll provider on bi-weekly payroll processing, pay rate changes, payroll taxes, etc.

Assists executive director and director of museum operations in the management and regular review of employee benefits program, as well as employee handbook.

Manages key administrative office functions including, but not limited to, copier lease/maintenance, postage meter and general office supplies.

Ensures organizational compliance in a range of areas to include local, state and federal filings; updates to employment law; etc.

General Leadership:

Serves as a staff liaison to the ICM finance/executive committee; assists in the development of monthly meeting agenda; works regularly with board treasurer on various initiatives.

Provides input on long-term financial direction for the organization in alignment with three-year strategic plan, annual budget and operational work plans.

Works to develop and nurture relationships with various stakeholders including, but not limited to, board members, donors, vendors, auditors and external program officers.

Supports broader organizational initiatives including, but not limited to, in-museum celebration days, off-site special event fundraisers and community programs.